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gholzer
New Member

Delete approvals (MS Teams / Powerautomate)

Dear all,

I have setup misc. approvals within MS Teams - a lot for training / demonstration purpuses. Now I can't find a way to delete these approvals (they are all completed and either approved or rejected - none is pending).

Really hoping for helpful hints as I have a lot of "dust & waste" in my list...

 

Take care

Gerhard

11 REPLIES 11
Pstork1
Most Valuable Professional
Most Valuable Professional

If they have already been approved or rejected then they should only show up in your history list.  They will disappear from there automatically after 28 days.



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gholzer
New Member

Unfortunately not... 

 

 

I have all my approvals in my list - created (as you can see in the 3rd column) months ago 😞 These are approvals I've initiated, the same Picture with approvals I've received...

 

Take care

Gerhard

Bild1.png

 

 

Pstork1
Most Valuable Professional
Most Valuable Professional

Where exactly are you seeing this list? In Power Automate or Teams?  What is the url?



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gholzer
New Member

The list shows up in MS Teams (in the „approval“ section)

Pstork1
Most Valuable Professional
Most Valuable Professional

There is currently no way to delete the Approvals history in the Teams Approval App.  Your only possibility would be to find the records in the Approvals table in Dataverse and delete them there.



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Swisspascalou
New Member

I am exactly in the same situation as gholzer.
"I have setup misc. approvals within MS Teams - a lot for training / demonstration purpuses ..."

I wish I could clean up this list .
On the other hand, it would be useful to display the progress rate of approvals (if 3 people have to approve and 2 have already done it --> display 2/3, a bit like what is done in Task.

Swisspascalou_1-1659625586581.png

 

This feature is really interesting but its implementation is way too 'light'. I think this is a pity.

Happy_Me
New Member

I had the similar issue. How can i delete those approval history?

Thanks in advance for advices

Happy_Me_0-1670816334349.png

 

Pstork1
Most Valuable Professional
Most Valuable Professional

As I stated above.  The only way to clean these records up is to find them in the Dataverse Approvals table and delete the records.  That will remove the reference in the history.



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Actually it doesn't

Pstork1
Most Valuable Professional
Most Valuable Professional

Could you be more specific? Approvals that are completed will show in the history list for 28 days.  After that they won't show up anymore so I'm not sure what part of that you mean doesn't happen.



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DJ_Jamba
Memorable Member
Memorable Member

@gholzer 

 

If you mean requests sent via the Approvals portal, the history stays there forever. 
I have history dating back to 4 years ago (it could be longer but I got bored scrolling!).
Even if you let an approval timeout (30 days or so), the process will end but the record of it remains in the history for years.

 

I don't know if there's a Powershell script or other way of deleting the history but I'm pretty sure this is "by design" so that you can audit approvals after-the-fact. 

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