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marco5823
Employee
Employee

Multiple SharePoint posts into one email

Hello and thank in advance for any input. I am a novice and new to PowerAutomate. I am a communications manager (not a coder or tech person) and I want to create a flow that automatically harvest news posts from a SharePoint site and creates and email that I can send to an internal role community. The news posts I wish to harvest are tagged and in particular, I want to be able to get multiple news posts that have a common tag on them to fill the email I want to send. How do I set this up? 

 

I realize there may already be a discussion about this and/or a solution. However, I have been researching the forums and cannot find an exact match for what I am looking for. 

 

Once again, thank your any advice. 

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Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @marco5823,

 

Not sure if you would need a Power Automate flow for this? You can also use the news digest email feature of SharePoint Online. Or do you have other requirements why you don't want to use that feature?

https://support.microsoft.com/en-gb/office/create-and-send-a-news-digest-42efc3c6-605f-4a9a-85d5-1f9...

 

Below is an example

 

1. Create a Page with a news web part and make sure you only filter on your tag. In my case it is a custom Products page property which only looks for News Posts with the Microsoft Teams Product option.

 

filtering_newswebpart.png

 

2. After you have published the page you should see a See All option when you have published sufficient News Posts

 

seeall_newsdigest.png

 

3. On the See All page you should see the Email a news digest option in the top. On that page you can select the news posts you want to email to an audience.

 

emailanewsdigest.png



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


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4 REPLIES 4
Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @marco5823,

 

Not sure if you would need a Power Automate flow for this? You can also use the news digest email feature of SharePoint Online. Or do you have other requirements why you don't want to use that feature?

https://support.microsoft.com/en-gb/office/create-and-send-a-news-digest-42efc3c6-605f-4a9a-85d5-1f9...

 

Below is an example

 

1. Create a Page with a news web part and make sure you only filter on your tag. In my case it is a custom Products page property which only looks for News Posts with the Microsoft Teams Product option.

 

filtering_newswebpart.png

 

2. After you have published the page you should see a See All option when you have published sufficient News Posts

 

seeall_newsdigest.png

 

3. On the See All page you should see the Email a news digest option in the top. On that page you can select the news posts you want to email to an audience.

 

emailanewsdigest.png



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


marco5823
Employee
Employee

Thank you very much for your suggetions! The digest email in SP is probably our option. The tagging of news articles on SP does not seem to be available in the version of SP I am using. I've followed the directions and prompts (and even asked Copilot for guidance) and none of the info lines up with what I see our SP pages. SO....the SP newsletter digest option is probably best for us. Thanks again. 

Hi @marco5823 

 

In the Site Pages library add a custom page property (e.g. News Post Category) as mentioned by @Expiscornovus , then assign each new post a category:

Snag_24c3ae.png

 

Then in the Page Details, you can select the category for the news post:

 

Snag_289586.png

To add a new column to the Site Pages library:

 

https://<tenantname>.sharepoint.com/sites/<sitename>/SitePages/Forms/ByAuthor.aspx

 

Snag_25d201.png

Snag_270551.png

 


Ellis
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marco5823
Employee
Employee

Thank you very much for your reposne and recommendations. I will try this out. Again...thank you. 

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